The day-of schedule and personal alerts
The single most useful message of pageant day is not the schedule. It is you are next, sent to one girl, a few minutes before her turn.
Deadlines before the day
Add your deadlines — registration due, photos due, bio due — with their dates. Reminders go out on their own as each one approaches.
This is the part of the product that works while you do nothing.
The timetable
Add each item with its time: check-in, interview, rehearsal, opening number, crowning. Girls see it in the app, and their own items are highlighted.
When you move something, everyone signed up is told immediately, with the new time in the notification. You do not send anything — editing the time is the whole action.
Assign interview order once
On any timetable item you can set a per-contestant order. Type it once, at the start of the day.
From then on, each girl gets her own alert a few minutes before her turn — with her name and her number in it. Forty girls stop watching a door.
You control the lead time; ten minutes is a sensible default and enough to walk from anywhere in most venues.
When the day slips — and it will
Change the time on the item. Every personal call shifts with it automatically, and nobody gets an alert based on the old schedule.
This is the thing to test before your first pageant, because a schedule that slips an hour is not an exception. It is Saturday.
Drawing the order instead of assigning it
If you would rather draw interview order than set it, use the draw and read the names out. Public, visibly random, and logged — nobody asks whether it was fair.
Questions directors ask
How far in advance should personal call alerts go out?
About ten minutes is the usual choice — long enough to walk from anywhere in the venue, short enough that she does not forget. You can set it per item, so a tight interview rotation can be shorter.
What happens to personal alerts if the schedule slips?
They move with it. Change the time on the item and every contestant's call shifts by the same amount, and no alert fires against the old time.
Do contestants see the whole schedule or just their own times?
Both. She sees the full timetable, with her own items highlighted, so she knows what is happening in the room as well as when she is needed.
Last updated 2026-08-23.